Finance and Procurement Specialist (CA FGIII) (External)

Ref. : 202601CAFGIII
Type of post : Contract agent
Category and Grade : CA FG III
Publication start : 23/01/2026 16:04
End of publication : 16/02/2026 23:59
Place of employment : Frankfurt am Main

The European Insurance and Occupational Pensions Authority (EIOPA) is an independent European Union Authority established on 1 January 2011 by Regulation (EU) No. 1094/2010 of the European Parliament and of the Council of 24 November 2010.

EIOPA is at the heart of insurance and occupational pensions in the EU.

Our mission is to contribute to a sound, effective and consistent level of regulation and supervision of insurance and occupational pensions sectors in Europe, and to promote transparency, simplicity and fairness in the market for consumer financial products or services across the internal market for the benefit of EU citizens. Through our activities we help protect insurance policyholders, pension scheme members, customers and consumers and other beneficiaries. We furthermore play a key role in supporting the stability of the financial system, transparency of financial markets and products, and we contribute to strengthening coordination among financial supervisors at the international level.

EIOPA is part of the European System of Financial Supervision (ESFS) which includes the European Banking Authority (EBA), the European Securities and Markets Authority (ESMA) and the European Systemic Risk Board (ESRB).

Further information on EIOPA is available on EIOPA’s website: https://www.eiopa.europa.eu/

As an European Union Authority, EIOPA is committed to fostering an inclusive and dynamic working environment, providing equal opportunities to all its employees and applicants. EIOPA is committed to ensuring gender equality and to preventing discrimination on any grounds. EIOPA actively welcomes applications from all qualified candidates from diverse backgrounds, across all abilities, without any distinction on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, marital status or family situation or sexual orientation. 

Job Purpose

Finance and Procurement Specialist

EIOPA is launching a call for candidates with the intention to create a reserve list of candidates to be potentially recruited in positions linked to current and future workstreams. The successful candidate will be a member of the Finance and Corporate Services Unit within EIOPA’s Corporate Support Department, which consists of three Units: the Finance and Corporate Services Unit, the IT Unit, the Human Resources Unit.

Main Responsibilities

  • Act as Data Entry Agent and Financial Initiating Agent by performing a variety of financial transactions including commitments, placing orders with suppliers, processing payments of invoices and recovery orders;
  • Process reimbursements (e.g. staff reimbursements);
  • Proactively collaborate with and support colleagues in a customer-focused manner providing them guidance on financial transactions and reimbursements rules;
  • Support compliant and effective budget execution as well as provide financial information for analysis and forecasting purpose as required;
  • Deliver accurate financial/procurement reporting;
  • Act as a member of tender evaluation committees, as required;
  • Draft communication, format and proof-read documents;
  • Provide training/advice to new and in house staff members on different financial and procurement topics;
  • Prepare/follow-up procurement files, as required in line with Agency standards;
  • Monitor EIOPA contracts incl. framework contracts;
  • Manage all type of tender procedures, relevant amendments, terminations, etc. as assigned;
  • Liaise closely with internal and external stakeholders;
  • Any other tasks as required.

Eligibility Criteria

  • Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another language of the Communities;
  • Be a national of a Member State of the European Union, Norway, Iceland or Liechtenstein;
  • Be entitled to his or her full rights as a citizen;
  • Have fulfilled any obligations imposed by the applicable laws on military service;
  • Be physically fit to perform the duties linked to the post.

Essential Skills and Knowledge

  • Qualification:
    a)    a post-secondary education attested by a diploma; or
    b)    a secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years. 
    Note: Professional experience is counted from the time of obtaining the certificate or diploma required for admission to the selection procedure. Part-time work is taken into account in proportion to the stated percentage in relation to full-time work. In case of internship, only paid internship is considered. In case of a doctorate/PhD, 50% of the actual duration of the studies is taken into account as professional experience, subject to an upper limit of three years, on the condition that the candidate was paid during the period of his/her PhD studies, the PhD studies have been completed and a diploma was awarded.
  • Have at least 2 years of proven full-time professional experience in the fields related to finance and/or procurement after the qualification required under a) or b) above;
  • Very good command of oral and written English;
  • Very good knowledge of MS Office, in particular Word, Excel and PowerPoint.

Desirable Skills and Knowledge

  • Proven experience and knowledge of finance and/or procurement processes in an EU Institution or Body;
  • Proven experience with ABAC (Accrual Based Accounting System) and/or SUMMA (the Commission’s New Accounting Tool);
  • Proven experience with e-Procurement suite;
  • Knowledge of the EU Financial Regulation;
  • Proven work experience in a multicultural environment.

Behavioural Competencies required

The following behavioural competencies have to be fulfilled:

  • Flexibility in terms of openness to taking over other tasks within EIOPA in view of the dynamic and evolving institutional environment;
  • Excellent team player sharing relevant information and supporting team members without taking over responsibility for their work, able to work in different teams with different levels of stakeholders in a multicultural environment;
  • Being able to have and express a critical view towards own performance and open to learn from experience;
  • Respecting deadlines and ensuring that the work is performed in a timely manner, prioritising tasks and paying attention to detail, also under time pressure; patient while coping with a heavy workload;
  • Having a service oriented approach in his/her communication style; understands who his/her clients are and what their expectations are;
  • Very good communication and interpersonal skills;
  • Demonstrating a proactive attitude and sense for accuracy;
  • Being able to work independently and involving supervisor/management when necessary.

Contractual conditions

Place of employment

Frankfurt am Main, Germany

Function group and grade

Contract Agent (CA) Function Group III.

Monthly basic salary

CA FG III Grade 8: 3,475.62 EUR
CA FG III Grade 9: 3,932.44 EUR
CA FG III Grade 10: 4,449.30 EUR

plus specific allowances where applicable*.

Envisaged start date

1 May 2026

Contract type and duration

Successful external candidates may be offered an employment contract for three years as a Contract Agent. The contract may be renewed for a second fixed-term period, and upon its second renewal converted into a contract of indefinite duration. 

Reserve List 

Reserve list with validity until 31 December 2026 with possibility of extension.

Please note that the reserve list may be shared with the new EU Authority for Anti-Money Laundering and Countering the Financing of Terrorism (AMLA), located in Frankfurt. Upon establishment of the reserve list and upon request for access, EIOPA shall seek the consent of all candidates included on the reserve list.

 

*Summary of Conditions of Employment

 

1.  Successful external candidates will be classified in FG III, Grade 8/ Step 1, Grade 9/ Step 1 or Grade 10/ Step 1. 

 

Function Group /Grade[1]

Monthly basic  salary[2]

Monthly net salary, excluding allowances

Monthly net salary, including specific allowances [3]

FG III/GRADE 8 Step 1 

3,475.62

3,026.15

4,506.58

FG III/GRADE 9 Step 1

3,932.44

3,423.02

4,936.00

FG III/GRADE 10  Step 1

4,449.30

3,855.76

5,450.59

[1] Implementing rules concerning the use and engagement of contract agents.

[2] The basic salary is weighted by the current correction coefficient for Germany (102.7%). 

[3] An estimation of net salary, including the deduction for tax and social security and adding the allowances (this estimation has been calculated with expatriation allowance, household allowance and with one dependent child allowance). Allowances depend in any case on the personal situation of the candidate. 

2. Salaries are subject to a Union tax deducted at source and are exempt from national taxation.

3. Depending on the individual family situation and the place of origin, the successful jobholder may be entitled to: expatriation allowance (16% of the basic salary), household allowance, dependent child allowance, education allowance, pre-school allowance, installation allowance, reimbursement of removal costs, initial temporary daily subsistence allowance, and other benefits.

4. Annual leave entitlement of two days per calendar month plus additional days for grade, distance from the place of origin and in addition on average 15 EIOPA holidays per year;

5. EU Pension Scheme (after 10 years of service);

6. EU Joint Sickness and Insurance Scheme (JSIS), accident and occupational disease insurance coverage, unemployment and invalidity allowance and travel insurance;

7. General and relevant technical training plus professional development opportunities;

8. Modern and flexible working conditions, combining presence in the office and teleworking opportunities (some geographical restrictions apply). 

Recruitment procedure

The recruitment process will include a panel interview and a written test. In addition, there may be a pre-screening exercise.

The online application form should be submitted in English language.  

(1) Curriculum Vitae clearly indicating (among all):

  • Qualifications (please list exact dates of your academic qualifications gained)
  • Responsibilities, experience and skills gained in previous positions (please list exact dates of your work experience gained)
  • Nationality/Citizenship
  • Language skills

(2) Motivation explaining why you are interested in the post and what would be your added value you would bring to EIOPA if selected.

Applications submitted without Curriculum Vitae or Motivation Statement are not considered.
Only information included in the Curriculum Vitae or in the Motivation Statement are assessed.

Applicants will be assessed on the basis of the eligibility and selection criteria specified in the vacancy notice and these must be met by the closing date of the vacancy notice. 

Vacancy Notice publication start date: 23 January 2026

Application Deadline: 16 February 2025 23:59 CET

Applications after the deadline are not considered. 

For more information on the selection process of temporary agents and on the contractual and working conditions, please, refer to: 

Apply online
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