Accounting Expert

Ref. : 202401CA FG IV (External)
Type of post : Contract agent
Category and Grade : CA FG IV
Publication start : 15/01/2024 10:28
End of publication : 26/02/2024 23:59
Place of employment : Frankfurt am Main

The European Insurance and Occupational Pensions Authority (EIOPA) is an independent European Union Authority established on 1 January 2011 by Regulation (EU) No. 1094/2010 of the European Parliament and of the Council of 24 November 2010.

EIOPA is at the heart of insurance and occupational pensions in the EU.

Our mission is to contribute to a sound, effective and consistent level of regulation and supervision of insurance and occupational pensions sectors in Europe, and to promote transparency, simplicity and fairness in the market for consumer financial products or services across the internal market for the benefit of EU citizens. Through our activities we help protect insurance policyholders, pension scheme members, customers and consumers and other beneficiaries. We furthermore play a key role in supporting the stability of the financial system, transparency of financial markets and products, and we contribute to strengthening coordination among financial supervisors at the international level.

EIOPA is part of the European System of Financial Supervision (ESFS) which includes the European Banking Authority (EBA), the European Securities and Markets Authority (ESMA) and the European Systemic Risk Board (ESRB).

Further information on EIOPA is available on EIOPA’s website: https://www.eiopa.europa.eu/

As an European Union Authority, EIOPA is committed to fostering an inclusive and dynamic working environment, providing equal opportunities to all its employees and applicants. EIOPA is committed to ensuring gender equality and to preventing discrimination on any grounds. EIOPA actively welcomes applications from all qualified candidates from diverse backgrounds, across all abilities, without any distinction on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, marital status or family situation or sexual orientation. 

Job Purpose

Accounting Expert

Major purpose

The successful candidate, as part of a small team, will assist the Accounting Officer in her/his duties as defined by the EIOPA Financial Regulation, as well as perform other accounting, financial and administrative tasks. 

Main Responsibilities

  • Be responsible for the execution of payments;
  • Support the Accounting Officer with accounting tasks such as periodic account reconciliation, bank account reconciliation, year-end closure activities and other accounting matters;
  • VAT management: preparation and follow-up of files for the recovery of pre-paid VAT from the German fiscal authorities for local supplies of goods and services. Preparation and follow-up of VAT exemption requests filed with the German fiscal authorities for intra-community supplies of goods and services. Liaising with the the German fiscal authorities, tax advisors and suppliers;
  • Coordinate the recovery of budgetary contributions from National Supervisory Authorities and the European Commission;
  • Ensure follow-up of accounts receivable;
  • Prepare internal and external audits, including liaison with the European Court of Auditors and EIOPA’s external auditors;
  • Develop and implement internal policies, systems, procedures and guidelines;
  • Provide general administrative support, including document archiving, drafting and formatting of financial documents;
  • Liaise with internal and external partners, as required, advices EIOPA staff on accounting related matters;
  • Any other tasks and support to the Accounting Officer as required.

Eligibility Criteria

  • Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another language of the Communities;
  • Be a national of a Member State of the European Union, Norway, Iceland or Liechtenstein;
  • Be entitled to his or her full rights as a citizen [1];
  • Have fulfilled any obligations imposed by the applicable laws on military service;
  • Be physically fit to perform the duties linked to the post [2];

[1] Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record.

[2] Before being engaged, a candidate shall be medically examined by one of the institution’s medical officers in order that the institution may be satisfied that he fulfils the requirements of Article 12 (2)(d) of the Conditions of Employment of Other Servants of the European Communities.

Essential Skills and Knowledge

  • Qualification:

o   a level of education which corresponds to completed university studies, preferably in the field of accounting, audit or finance, attested by a diploma, when the normal period of university education is four years or more; or 

o   a level of education which corresponds to completed university studies attested by a diploma, with the preference described above, and appropriate professional experience of at least one year, when the normal period of university education is at least three years;

  • Have at least 3 years of proven full-time professional experience in an accounting, auditing or financial role, acquired after the qualification required under a) or b) above;  

Note: Your professional experience will be counted from the time you obtained the certificate or diploma required for admission to the selection procedure. 

Part-time work will be taken into account in proportion to the stated percentage in relation to full-time work. In case of internship, only paid internship is considered.

  • Proven experience of accounting or financial processes, ideally related to the tasks described under main responsibilities related to the position;
  • Fluent in English oral and written communication;
  • Working knowledge of MS Office, in particular Word and Excel. 

Desirable Skills and Knowledge

  • Proven work experience in a multicultural environment; 
  • Experience with SAP or ABAC (Accrual Based Accounting System);
  • Knowledge of a third EU language, preferably German, in order to be able to handle VAT related matters with the German fiscal authorities. 

Behavioural Competencies required

The following behavioural competencies have to be fulfilled:

  • Flexibility in terms of openness to taking over other tasks within EIOPA in view of the dynamic and evolving institutional environment;
  • Excellent team player sharing relevant information and supporting team members without taking over responsibility for their work, able to work in different teams with different levels of stakeholders in a multicultural environment; strong interpersonal and networking skills;
  • Being able to have and express a critical view towards own performance and open to learn from experience; 
  • Having a service oriented approach in his/her communication style; understands who his/her clients are and what their expectations are;
  • Respect deadlines and ensures that the work is performed in a timely manner, prioritising tasks and paying attention to detail, also under time pressure;
  • Proactive attitude and sense for accuracy;
  • Being able to work independently and involving supervisor/management when necessary. 

Contractual conditions

Place of employment

Frankfurt am Main, Germany

Function group and grade

CA FG IV

Monthly basic salary

CA FG IV Grade 13: 3,982.82 EUR

CA FG IV Grade 14: 4,506.36 EUR

CA FG IV Grade 16: 5,768.89 EUR

plus specific allowances where applicable*.

*Summary of Conditions of Employment1: EUR 

1. Successful external candidates will be classified in FG IV, Grade 13, 14 or 16 in line with the applicable rules.  

Function Group /Grade[1]

 

Monthly basic  salary[2]

 

Monthly net salary, excluding allowances

 

Monthly net salary, including specific allowances [3]

FG IV/GRADE 13 Step 1

3,982.82 EUR

3,475.03  EUR

4,980.07  EUR

FG IV/GRADE 14 Step 1

4,506.36 EUR

3,718.99 EUR

5,496.76  EUR

FG IV/GRADE 16 Step 1

5,768.89 EUR

4,647.61 EUR

6,701.32  EUR

[1] Implementing Rules Concerning the Engagement of Contract Agents

[2] The basic salary is weighted by the current correction coefficient for Germany (103.4%) 

[3] An estimation of net salary, including the deduction for tax and social security and adding the allowances (this estimation has been calculated with expatriation allowance, household allowance and with one dependent child allowance). Allowances depend in any case on the personal situation of the candidate. 

  1. Salaries are subject to a Union tax deducted at source and are exempt from national taxation;
  2. Depending on the individual family situation and the place of origin, the successful jobholder may be entitled to: expatriation allowance (16% of the basic salary), household allowance, dependent child allowance, education allowance, pre-school allowance, installation allowance, reimbursement of removal costs, initial temporary daily subsistence allowance, and other benefits;
  3. Annual leave entitlement of two days per calendar month plus additional days for grade, distance from the place of origin and in addition on average 15 EIOPA holidays per year;
  4. EU Pension Scheme (after 10 years of service);
  5. EU Joint Sickness and Insurance Scheme (JSIS), accident and occupational disease insurance coverage, unemployment and invalidity allowance and travel insurance;
  6. General and relevant technical training plus professional development opportunities;
  7. Modern and flexible working conditions, combining presence in the office and teleworking opportunities (certain geographical restrictions apply).  

Envisaged start date

1 May 2024

Contract type and duration

The successful candidate may be offered an employment contract for three years as a Contract Agent. The contract may be renewed for a second fixed-term period, and upon its second renewal converted into a contract of indefinite duration.

Reserve list

Possibility of reserve list with validity until 31 December 2024, with possibility of extension.

Recruitment procedure

The recruitment process will include a panel interview and a written test. In addition, there may be a pre-screening exercise, a presentation to be delivered by the candidate and a bilateral interview.

The online application form should be submitted in English language.  
(1) Curriculum Vitae clearly indicating (among all):

  • Qualifications (please list exact dates of your academic qualifications gained)
  • Responsibilities, experience and skills gained in previous positions (please list exact dates of your work experience gained)
  • Nationality/Citizenship
  • Language skills

(2) Motivation explaining why you are interested in the post and what would be your added value you would bring to EIOPA if selected.

Applicants will be assessed on the basis of the eligibility and selection criteria specified in the vacancy notice and these must be met by the closing date of the vacancy notice. 

Vacancy Notice publication start date: 15 January 2024

Application Deadline: 26 February 2024 23:59 CET

Applications after the deadline are not considered. 

The successful candidate will be required to make an annual declaration in respect of any interests which might be considered  prejudicial to their independence. Before recruiting a member of staff,  EIOPA’s Executive Director will examine whether the successful candidate has any personal interest which may impair their independence or any other conflict of interest. To that end, the  successful candidate, using a specific form, shall inform the Executive Director via the Ethics Officer of any actual or potential conflict of  interest. 

For more information on the selection process of temporary agents and on the contractual and working conditions, please, refer to: 

Apply online
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